Executive Assistant

Are you ready to be the boss' right hand? You would be working with high-level executives at the company to provide top-level assistance. More elite than an entry-level assistant, you would be trusted with more high-end or complex duties. In addition to handling incoming and outgoing communication, filing and clerical work, the Executive Assistants might oversee scheduling meetings, maintaining complex filing systems and databases, document review and preparation.

Executive Assistant Job Responsibilities:

Enhances executive's effectiveness by providing information management support; representing the executive to others.

Executive Assistant Job Duties:

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, and data.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel for the President and Directors of American Pest.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies to include coffee stations.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains the Presidents confidence and protects operations by keeping information confidential.
• Responsible for maintaining high level calendars and emails.
• Responsible for minor Payroll data duties
• Responsible for organizing catering for staff meetings, office wide meetings etc. 
• Maintaining and managing ticket banks.
• Must be able to pay attention to detail, multi-task and prioritize.
• Contributes to team effort by accomplishing related results as needed.
• Produce and maintain monthly financial reports.
• Help in any other areas as needed.

Executive Assistant Skills and Qualifications:

Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication, Associate Degree preferred, but not required.

Benefits:

*Medical, dental and vision insurance

*Employer-paid disability insurance

*Flexible Spending Accounts for medical and childcare expenses

*Traditional and Roth 401(k) Savings Plan with company contribution

*Paid time off including holidays

*EOE

*Background Checks Required

Recruiters DO NOT CONTACT  

Current Openings for Executive Assistant Jobs at American Pest